Without a doubt, as a business user of the iPhone, one of the biggest things missing was a good "to-do" app built in to the iPhone. Every other smart phone I had purchased before came with one, and it integrated nicely with outlook (another must have).
I work a lot out of outlook and the other half of my time out of my iPhone. I get a lot of things done when in front of outlook; I think of a lot of things to do while sitting at the airport playing with my iPhone. Outlook integration was a requirement.
I tried a few different types of to-do applications. As I thought this was a must have (even more, dare I say, than copy and paste!), I did not want to spend a lot for the app. I tried "ToDo" a free app. It was a basic todo app, but nothing more than that. I researched a lot about other todo apps. The problem was, it seemed for any app to integrate with outlook, I had to pay a premium free - up to $25 / year!
Then, I was playing with my iPhone app store, and came across toodledo. It had 4.5 stars in the app store. I read many success stories, and then I read that by downloading a free plugin, it would sync with outlook. I was intrigued. Then I saw the price: $3.99. One time, thats it. It was a download in two minutes.
As soon as I opened up the app, I thought "not bad". Rather than "types" of tasks, it organizes them into "folders". This was easy. I created a Business folder and a Personal folder and added a few tasks. Easy enough. There are tons of ways to customize the display, organize the information, and set reminders, alerts etc. You can even have it text you when an alert is needed.
Then I went online and created an online account at toodledo.com. In an easy to read fashion, you can see all of your to-do's instantly and organized. I went back to the iPhone and entered my login info, and wow, pretty instantly, everything was sync'd. Great! But still not satisfied - what about outlook?
Clicking around the site, I found the "export" section. I then realized that (a) this was not a true over the air sync up with todo list (like found in Microsoft based smart phones) and (b) toodledo did not yet fully support this. It is actually a free plugin made by another company called Chromatic Dragon. Oh well - I gave it a try.
On my cpu with outlook (work cpu), I downloaded Chromatic Dragon - it is free. They only ask for a paypal donation if you like the plugin. Not yet. After downloading and installing, the plugin asks for your user name and password. A little tricky here as it is not your username from the website - you have to go into your account details and find your unique ID on the website. Through me for a minute or two, but then I got it.
Time to sync! Well, I actually found the sync works very well! I could do a manual sync, or I could set it to sync in intervals I set (I set it for 2 hours to not bother me while I am working too much). The tasks showed up under the same categories as I entered them into the toodledo app on my phone. In the reverse way, whatever I entered on outlook, showed up properly on my phone.
This was near perfect. However, the only time it will sync is when you have outlook open. And itwill only sync up in set time intervals. For this I would give it 4 out of 5 starts. But wait, I found something else - a firefox plugin.
I downloaded the plugin. This is a very nice feature - I had forgotton how much I work out of Firefox when I said "I work in Outlook and iPhone" before. Right in firefox, I can see my to do list and get reminded. I can enter, cross off, adjust any of the tasks.
Now the system was perfect - I have to change my rating to 4.5 out of 5 stars. My system works very well now - in my iPhone I tend to add a lot of todo's. When I am at the office, I am usually in Outlook, and I complete a lot of todo's. But the other important place, at home, I am usually browinsg in Firefox. Now I had the perfect place to enter in more todo's and complete todo's - mainly for the Personal tasks.
If you are satisfied with a current todo app, then dont get this. But if you really add todo's on the go, complete them on the go, this is a great app. You just have to live with the fact it does not sync over the air - but for 90% of the time, I am covered with what it gives me. Lastly, an important criteria (since I thought it should have been included), Toodledo meets the important checkoff of being cheap. So get this if you are looking for a complete todo app.